CROSS COUNTRY SERVICES & PRICES

Our Cross Country timing is done with the IPICO Chip Timing System integrated with Finish Lynx and Hy-Tek Meet Manager. 
We time a variety of Cross Country Meets, such as: Collegiate, High School, Middle School and Elementary School.
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COVID-19 for Cross Country
  • If Cross Country resumes in the Fall of 2020, Exact Timing will not be using reusable shoe chip tags for timing. Rather, disposable bib chips will be used. This will slightly increase the cost of the event, but it will limit multiple people handling shoe chips and having to sanitize them.
  • Exact Timing will also limit interactions with Event Directors, Coaches and spectators. No one will be allowed in the Exact Timing area except Exact Timing employees. All other will have to communicate with Exact Timing by phone and text. 
  • Coaches and spectators will be required to wear masks near the finish area.
  • Event Directors will have to provide chute workers and emergency services/trainers with masks and gloves.
​Cross Country Timing with Disposable Bib Chips $800 minimum
$800 timing fee includes the cost of the disposable bin chips for up to 100 entered runners, then $1.00 per runner over 100.
Includes:
  • Disposable Bib Chips (1-per runner) to be worn on the chest
  • Gun to Chip Timing
  • Safety Pins
  • Finish line display clock (unofficial times)
  • Live and printed results at event
  • Posted complete results
Exact Timing will send a quote for your event. Including prices for services we will be offering during COVID-19 and our COVID-19 policies. Currently, pricing below is not relevant, except for Travel.
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Cross Country Timing $700 minimum
$700 timing fee includes the cost of shoe chip tags for up to 300 entered runners, then $1.50 per runner over 300. 
Includes:
  • IPICO Shoe Tags* (1-per runner)
  • Gun to Chip Timing
  • Generic Bib Numbers & Pins
  • Finish line display clock (unofficial times)
  • Live and printed results at event
  • Posted complete results (www.exact-timing.com, TFRRS-XC, MileSplit, etc.)
  • Additional shoe tags per runner available for a fee for Conference, Regionals and State Meets or upon requests
*IPICO Shoe Tags must be collected by the host event and returned to Meet Director or Exact Timing. For missing and/or damaged IPICO Shoe Tags a fee of $10.00 per shoe tag will be added to the invoice. A final invoice will be presented after chip inventory. (See IPICO Shoe Tag Policy below).
OUR SHOE CHIP TAGS ARE NUMBERED 1-1000. IF YOU WOULD LIKE TO PROVIDE BIB NUMBERS FOR THE EVENT, PLEASE HAVE THE BIB NUMBERS IN A CONTINUOUS SEQUENCE BETWEEN 1-1000.
On-Line Entries $30+
Setting up entry pages for participants on sites such as Direct Athletics, MileSplit, Active.com, etc.
Race Day Management  $100
Registration for race day participants for changes for per-registered participants
Custom Bib Numbers (contact for price)
Custom graphic and texts on disposable bib numbers for participants that are using the IPICO Shoe Tags
Meet Packets $75
Meet packets for teams with bib numbers, shoe tags, meet information, etc.
Finish Line Arch & Chute $100
The finish line structure is an inflatable arch that is 15-feet wide and10-feet tall. Custom removable event logos may be attached the the structure. The chute is made with black plastic stakes or 36-inch cones with flagging tape (depending on the terrain).
Finish Line Flag & Chute $25
The finish flag is a 15-foot tall finish flag. The chute is made with black plastic stakes or 36-inch cones with flagging tape (depending on the terrain).
Other services that we offer (please us contact for availability and prices): Disposable Bib Numbers with Chip Tag, Pins, Start Flag (10-foot), Cones for Course, Course Markings (mile markers, arrows, etc.), Course Design/Measurement, Generators, Catering, Concessions, Water Stations, Starters/Officials, Sound System, Awards and Shirts
IPICO SHOE TAG POLICY
Host events are responsible for collecting IPICO Shoe Tags. Exact Timing will provide bags/boxes for the return of IPICO Shoe Tags. A fee of $10.00 per missing/damaged shoe tag will be added to the invoice. A final invoice will be presented after chip inventory.

 Travel & Lodging Fees

  • For events in Georgia, there is a $75 travel fee*.
  • For events outside of Georgia, there is a $75 travel fee plus $0.575/mile*.
  • For lodging: reimbursement or the arrangement double, non-smoking rooms according to number of days of the event and the number of employees needed.
  • *If events require more than four Exact Timing employees, an additional travel fee may be added for additional travel vehicles.